FREE TOOL · SEVERE-SERVICE INTERVALS · .ICS EXPORT

Fleet Maintenance Schedule Generator

A dated service calendar for any fleet vehicle, built for Gulf heat and dust — download it to your calendar or print it for the workshop.

MAINTENANCE.PLANNERSEVERE-SERVICE INTERVALS · UAE

NEXT 12 MONTHS

26 services

First up: Engine oil & filter on 22 Nov 2026

One vehicle at a time is fine for five vans. For fifty, odometer-based alerts from the tracker do this automatically — fleet maintenance module.

Delivery van — service calendar

From 18 Sep 2026 at 40,000 km · 3,500 km/month · shorter of distance or time interval.

NOV 2026

  1. 22 NovEngine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.~47,474 kmDISTANCE

DEC 2026

  1. 14 DecEngine air filterDust is the #1 wear factor in the Gulf — a clogged filter costs fuel and power.~50,004 kmDISTANCE
  2. 14 DecTyre rotation, pressure & tread checkAsphalt above 60°C accelerates wear; worn tyres are a AED 500 + 4-point fine and a blowout risk.~50,004 kmDISTANCE

JAN 2027

  1. 26 JanCabin / AC filterKeeps AC airflow and cooling capacity through summer.~54,949 kmDISTANCE
  2. 26 JanEngine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.~54,949 kmDISTANCE

MAR 2027

  1. 11 MarBrake pads, discs & fluid inspectionHeavy loads and city braking wear pads fast; fluid absorbs moisture.~60,008 kmDISTANCE
  2. 11 MarDiesel fuel filterProtects injectors from water and particulates in bulk-stored diesel.~60,008 kmDISTANCE
  3. 11 MarEngine air filterDust is the #1 wear factor in the Gulf — a clogged filter costs fuel and power.~60,008 kmDISTANCE
  4. 11 MarTyre rotation, pressure & tread checkAsphalt above 60°C accelerates wear; worn tyres are a AED 500 + 4-point fine and a blowout risk.~60,008 kmDISTANCE
  5. 18 MarBattery load testGulf batteries last 18–30 months; heat kills them, and a dead battery strands a paid driver.~61,043 kmTIME

APR 2027

  1. 2 Apr Engine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.~62,538 kmDISTANCE

JUN 2027

  1. 6 Jun Cabin / AC filterKeeps AC airflow and cooling capacity through summer.~70,012 kmDISTANCE
  2. 6 Jun Engine air filterDust is the #1 wear factor in the Gulf — a clogged filter costs fuel and power.~70,012 kmDISTANCE
  3. 6 Jun Engine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.~70,012 kmDISTANCE
  4. 6 Jun Tyre rotation, pressure & tread checkAsphalt above 60°C accelerates wear; worn tyres are a AED 500 + 4-point fine and a blowout risk.~70,012 kmDISTANCE

AUG 2027

  1. 10 AugEngine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.~77,487 kmDISTANCE

SEP 2027

  1. 1 Sep Brake pads, discs & fluid inspectionHeavy loads and city braking wear pads fast; fluid absorbs moisture.~80,016 kmDISTANCE
  2. 1 Sep Coolant flushCooling system runs at its limit for five months a year.~80,016 kmDISTANCE
  3. 1 Sep Diesel fuel filterProtects injectors from water and particulates in bulk-stored diesel.~80,016 kmDISTANCE
  4. 1 Sep Drive belts & hoses inspectionRubber cracks in heat; a snapped belt means a breakdown call-out.~80,016 kmDISTANCE
  5. 1 Sep Engine air filterDust is the #1 wear factor in the Gulf — a clogged filter costs fuel and power.~80,016 kmDISTANCE
  6. 1 Sep Tyre rotation, pressure & tread checkAsphalt above 60°C accelerates wear; worn tyres are a AED 500 + 4-point fine and a blowout risk.~80,016 kmDISTANCE
  7. 18 SepAC service (gas, condenser clean, belt)Do it in April — AC failures peak in June–August and idle drivers to keep cool.~81,971 kmTIME
  8. 18 SepBattery load testGulf batteries last 18–30 months; heat kills them, and a dead battery strands a paid driver.~81,971 kmTIME
  9. 18 SepRegistration renewal & RTA/ADP inspectionExpired registration is AED 500, 4 black points and 7 days impound.~81,971 kmTIME
  10. 18 SepWiper blades & washerBlades bake on the glass; replace before the winter fog and rain season.~81,971 kmTIME

FLEET MAINTENANCE UAE

What is a realistic maintenance schedule for a fleet vehicle in the UAE?

Use severe-service intervals, whichever of distance or time comes first: engine oil and filter every 5,000 km (cars) to 7,500 km (light diesel vans) or six months; engine air filter every 10,000 km; cabin filter every 15,000 km; AC service every 12 months, ideally in April; tyre rotation and pressure check every 10,000 km or three months and replacement by 45,000 km or three years; battery load test every six months (Gulf batteries last 18–30 months); brakes every 20,000 km; diesel fuel filter every 20,000 km; coolant every 40,000 km or two years; transmission fluid every 60,000 km; belts and hoses every 40,000 km; registration renewal and inspection annually. A delivery van at 3,500 km a month needs about 26 workshop visits a year on this schedule.

Severe-service intervals used by the generator

Kilometres by vehicle class, or months — whichever comes first. Last reviewed 2026-09-18.

Service intervals by vehicle class
ServiceCar / SUVDelivery vanPickup (3-ton)Truck / trailerBus / coachMonths
Engine oil & filterHeat and stop-start driving shear oil faster; sand loads the filter.5,000 km7,500 km7,500 km15,000 km15,000 km6
Engine air filterDust is the #1 wear factor in the Gulf — a clogged filter costs fuel and power.10,000 km10,000 km10,000 km15,000 km15,000 km6
Cabin / AC filterKeeps AC airflow and cooling capacity through summer.15,000 km15,000 km15,000 km20,000 km20,000 km6
AC service (gas, condenser clean, belt)Do it in April — AC failures peak in June–August and idle drivers to keep cool.—————12
Tyre rotation, pressure & tread checkAsphalt above 60°C accelerates wear; worn tyres are a AED 500 + 4-point fine and a blowout risk.10,000 km10,000 km10,000 km15,000 km15,000 km3
Tyre replacement (age or tread)UAE heat ages rubber — replace by 3–4 years regardless of tread.45,000 km45,000 km40,000 km80,000 km60,000 km36
Battery load testGulf batteries last 18–30 months; heat kills them, and a dead battery strands a paid driver.—————6
Brake pads, discs & fluid inspectionHeavy loads and city braking wear pads fast; fluid absorbs moisture.20,000 km20,000 km20,000 km30,000 km25,000 km12
Coolant flushCooling system runs at its limit for five months a year.40,000 km40,000 km40,000 km60,000 km60,000 km24
Diesel fuel filter (diesel)Protects injectors from water and particulates in bulk-stored diesel.20,000 km20,000 km20,000 km30,000 km30,000 km12
Transmission / gearbox fluidHigh ambient temperature degrades ATF; slipping gearboxes are the most expensive repair on the list.60,000 km60,000 km60,000 km90,000 km90,000 km36
Drive belts & hoses inspectionRubber cracks in heat; a snapped belt means a breakdown call-out.40,000 km40,000 km40,000 km60,000 km60,000 km24
Wiper blades & washerBlades bake on the glass; replace before the winter fog and rain season.—————12
Registration renewal & RTA/ADP inspectionExpired registration is AED 500, 4 black points and 7 days impound.—————12

Intervals are conservative severe-service values for Gulf conditions and IOTee workshop experience; a manufacturer's published severe-duty schedule for your model takes precedence. Warranty terms may require dealer intervals.

From a calendar to a system

A calendar assumes every vehicle drives the same kilometres. Trackers know the real number.

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Run a garage, rental desk or fleet blog?

Link to the generator so your customers arrive with a schedule instead of a breakdown:

<a href="https://iotee.ae/fleet-maintenance-schedule-generator/">Fleet Maintenance Schedule Generator (UAE)</a>

Fleet Maintenance — FAQ

Manufacturer schedules list a "normal" and a "severe" interval. Gulf operation is severe by definition: ambient temperatures above 45°C for months, fine dust that loads air filters in weeks, stop-start city delivery, long idling with the AC on and heavy loads. Oil oxidises faster, rubber components crack sooner, batteries last 18–30 months instead of 4–5 years and tyres age out before they wear out. This generator uses severe-service intervals; if your manufacturer publishes a specific severe schedule, follow it.
Every 5,000 km or six months for petrol cars and SUVs; 7,500 km for light diesel vans and pickups; 15,000 km for modern heavy trucks and buses on long-drain synthetic oil — always the shorter of distance or time. Vehicles that idle for hours (delivery, security, cold chain) burn engine hours without adding kilometres, which is why odometer-only reminders miss them: telematics engine-hour counters catch it.
Once a year in April, before the first 45°C day. AC failures peak in June–August, and a van with a broken AC is either parked or driven by someone who idles it for an hour to cool down before every run. The service covers refrigerant charge, condenser cleaning (sand blocks it), cabin filter and compressor belt.
Vehicle registration is renewed annually and requires valid insurance, no outstanding fines and — for vehicles more than three years old in Dubai and for all commercial and heavy vehicles — a passed technical inspection at an RTA or Abu Dhabi Police approved centre. Driving on an expired registration costs AED 500, 4 black points and 7 days impound, and a fleet vehicle that fails inspection for tyres or lights costs a day of downtime plus the re-test. Put the renewal date in the calendar with a 30-day lead.
For a handful of vehicles, yes — download the .ics file into Google or Outlook and you have dated reminders with a seven-day alert. From about ten vehicles the schedule drifts within weeks because real mileage differs per vehicle. IOTee's fleet maintenance module reads the odometer and engine hours from the GPS tracker, raises the service when the vehicle actually reaches the interval, and keeps the history for tender and insurance audits.

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