FREE TOOL · UAE · .ICS REMINDERS

Fleet Document Expiry Tracker

Mulkiya, insurance, inspection, licences, visas, permits and GPS subscriptions in one register — sorted by days left, with a calendar file that reminds you in time.

DOCUMENT.EXPIRYSAVED IN THIS BROWSER ONLY · NOTHING UPLOADED

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Spreadsheet keeps slipping? Fleet software alerts you 30 days out, per vehicle and driver — fleet management.

Expiry register

Sorted by days left. "Renew by" is the expiry minus each document's lead time (inspection first, then insurance, then Mulkiya).

Mulkiya, insurance, inspection, driver licences and visas, permits, trade licence and GPS subscriptions — one register, one calendar file, reminders at the right lead time for each.

DOCUMENT EXPIRY

Which fleet documents expire in the UAE and how early should you renew?

Vehicle registration (Mulkiya) — start 30 days before expiry; Motor insurance — start 21 days before expiry; Periodic inspection (Tasjeel / Shamil / ADNOC) — start 14 days before expiry; Driver's licence — start 30 days before expiry; Driver residence visa / Emirates ID — start 60 days before expiry; Commercial transport permit — start 30 days before expiry; Trade licence — start 30 days before expiry; GPS tracker / SecurePath subscription — start 30 days before expiry. Driving on an expired registration, licence or insurance is AED 500, 4 black points and a 7-day impound; Dubai gives 30 days to renew the Mulkiya without a late fee, Sharjah 90, and a periodic inspection is required from the vehicle's third year before renewal. Keep one register per fleet sorted by days left and put the reminders in a shared calendar.

UAE fleet documents, lead times and penalties

Reminder lead times used by the tracker. Last reviewed 2026-10-11; verify fees and grace periods with RTA, Abu Dhabi Police or your emirate's traffic department.

UAE fleet documents with renewal lead time, typical validity and penalty
DocumentApplies toStart renewalTypical termIf it lapses
Vehicle registration (Mulkiya)Needs valid insurance and (vehicles 3+ years) a passed periodic inspection first. Dubai: 30-day grace to renew; Sharjah: 90 days. Driving after expiry is a violation from day one.vehicle30 days before12 monthsAED 500, 4 black points, 7-day impound
Motor insurancePolicies are usually issued for 13 months so the registration can be renewed within the grace month. Fleet policies often share one renewal date for all vehicles.vehicle21 days before12 monthsAED 500, 4 black points, 7-day impound
Periodic inspection (Tasjeel / Shamil / ADNOC)Required from the vehicle's third year. Certificate valid 30 days — book it in the last month before the Mulkiya expires. Heavy vehicles and buses are tested yearly regardless of age.vehicle14 days before12 monthsRegistration cannot be renewed
Driver's licenceExpats: 2-year licence (5 in some emirates for residents over 21 since 2017 reform; check the card). Renewal needs an eye test and no outstanding fines. Heavy-vehicle categories renew separately.driver30 days before24 monthsAED 500, 4 black points, 7-day impound
Driver residence visa / Emirates IDDriving licence renewal and most vehicle transactions need a valid Emirates ID. Visa renewal needs a medical and typically takes 2–3 weeks.driver60 days before24 monthsOverstay fine AED 50/day; licence renewal blocked
Commercial transport permitDubai RTA commercial transport activity permits, Abu Dhabi ITC Asateel registration, hazmat / heavy-load permits and free-zone gate passes. Terms vary; enter the date on the card.vehicle30 days before12 monthsFine + vehicle off-road until renewed
Trade licenceVehicle registration under a company name needs a valid trade licence. Renewal needs a valid tenancy contract (Ejari) and no pending fines.company30 days before12 monthsAED 5,000 per month late; bank and visa services blocked
GPS tracker / SecurePath subscriptionDubai SecurePath Premium and Abu Dhabi Asateel subscriptions are annual. A lapsed subscription shows as non-compliant to the authority and can block the next Mulkiya renewal.vehicle30 days before12 monthsNon-compliance stops registration renewal for mandated categories

From a calendar file to a system that chases people

The register tells you what is due. Fleet software attaches the scan, alerts the right person and shows the whole fleet's status at a glance.

FLEET.SOFTWARE

Fleet Management System

Document vault per vehicle and driver, expiry alerts at 30/60/90 days, escalation to management.

MAINTENANCE

Fleet Maintenance

Inspection bookings and service due dates in the same calendar as the paperwork.

FREE.TOOL

GPS Compliance Checker

Is SecurePath or Asateel mandatory for your vehicles — and what the subscription renewal means.

FREE.TOOL

Maintenance Schedule Generator

Service calendar (.ics) by vehicle class and mileage.

FREE.TOOL

Traffic Fines Calculator

What expired papers and other violations cost in fines, black points and impound days.

ALL.TOOLS

All Free Fleet Tools

Calculators, checkers and generators for UAE fleets in one place.

Run a PRO services firm, insurance broker or HR blog?

Link to this tracker so your clients never miss a Mulkiya or visa renewal:

<a href="https://iotee.ae/fleet-document-expiry-tracker/">Free Fleet Document Expiry Tracker (UAE)</a>

Document Expiry Tracker — FAQ

Driving it is a violation from the day after expiry: AED 500, 4 black points and a 7-day impound for light vehicles under the federal fine schedule, and camera systems in Abu Dhabi, Dubai and Ras Al Khaimah detect expired plates automatically. Dubai RTA allows 30 days to renew without a late fee (Sharjah 90) — that is a renewal grace period, not permission to drive. Renewal needs valid insurance and, from the vehicle's third year, a passed periodic inspection first, which is why the tracker puts the inspection reminder before the Mulkiya one.
Inspection (certificate valid 30 days) → insurance (issue for 13 months so it outlasts the grace period) → registration. For drivers: Emirates ID / visa first, because licence renewal needs a valid ID and no outstanding fines. For a company: trade licence before any vehicle transfer or new registration. The lead times in the tool reflect that order.
Only in your own browser (localStorage) so the register is there when you come back on the same device. Nothing is sent to IOTee. "Copy link" encodes the rows into the URL so you can share the register with a colleague or bookmark it on another device; clear the browser data to remove it.
Dubai SecurePath and Abu Dhabi Asateel subscriptions are annual. For mandated categories (rental, buses, school transport, heavy trucks, taxis) a lapsed subscription shows as non-compliant to the authority and can block the next Mulkiya renewal, exactly like an expired inspection. Treat it as a renewal date, not an IT contract.
Download the .ics file — one all-day event per document with an alarm at the lead time — and import it into Google Calendar, Outlook or iPhone Calendar; share the calendar with the fleet supervisor. A fleet management system does the same per vehicle and driver, with the scanned document attached, escalation emails and a dashboard of everything expiring in the next 30/60/90 days.

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